Business Automation · Gold Coast & Brisbane, QLD

Your Business
Runs On Systems.Let's Build
Better Ones.

I build Google Sheets, Excel and custom automation systems that eliminate manual admin, fix invoicing gaps, and give you real visibility over your business — without expensive software or months of implementation.

Book a Free Audit See Services
True Growth Data

Real systems. Real results. No fluff.

7yrsIndustry experience across marine, construction & procurement
48hrTurnaround on starter projects
3Industries worked in firsthand — marine, construction & procurement
100%Custom built for your workflow, not someone else's
Replaces: Xero & MYOB
Job management tools
Invoicing software
Inventory systems
Contract & signing tools
6 separate subscriptions

Industries

Built for the businesses
Queensland runs on

I don't use generic templates. Every system is built around the way your specific industry actually operates — the paperwork, the pain points, and the workflows your team lives in every day.

Trade & Construction

Seven years across marine manufacturing, construction purchasing and four years inside Coral Homes' procurement team means I know exactly what breaks down on a construction site — subbie invoices that don't match, variations that never get logged, POs lost in inboxes, and job costs that only blow out once it's too late. I fix all of it.

  • Subcontractor invoice standardisation systems
  • Live job cost tracking vs quoted budget
  • Purchase order and procurement registers
  • Variation tracking with approval workflow
  • Subbie onboarding with compliance document collection
  • Site reporting templates replacing WhatsApp updates
  • Progress claim and retention management

What you stop losing every year

Based on a typical 5–15 person construction or subcontracting business. Figures are estimates calculated from average admin hours, ABS wage data and common billing gap patterns I observed firsthand across procurement roles in the industry — not guaranteed outcomes. Your actual numbers will vary.

$24k
~15 hrs/week of admin staff time on invoice decoding and data entry, at ~$32/hr average
$15k
Variations and on-site extras approved verbally, never logged — typically 3–8% of job value lost
$11k
Material cost overruns from no live job tracking — found out at completion, absorbed in margin
~$50k
Estimated total annual exposure vs a $3,500–$5,000 automation build

Logistics & Freight

Paper run sheets, manual delivery dockets, and waiting time that never makes it onto an invoice. I build systems that capture everything automatically — from driver sign-off to client invoice — with zero double handling.

  • Digital run sheets replacing paper dockets
  • Delivery status tracking and client notification logs
  • Automatic waiting time and delay billing capture
  • Driver timesheet and shift management
  • Fleet maintenance scheduling and service logs
  • Invoice reconciliation against delivery records

What you stop losing every year

Based on a typical operator running 5–20 vehicles. Estimates drawn from average transport admin benchmarks, ABS wage rates and common freight billing patterns. Actual figures will vary by business size and workflow.

$18k
~11 hrs/week of admin time entering paper dockets and delivery notes manually, at ~$32/hr
$12k
Waiting time and extras noted on paper but never captured in the invoice — typically $15–$40/event
$22k
Client attrition from delayed or inaccurate status updates — estimated at 1–2 accounts annually
~$52k
Estimated total annual exposure vs a $3,500–$5,000 one-off build

Automotive Workshops

Job cards tracked in three places, parts orders that don't match what's on the shelf, and invoices raised days after the work is done. I build systems that link your jobs, parts, and billing into one clean workflow.

  • Job card tracking with status and assigned tech
  • Parts inventory linked to active jobs
  • Mechanic time tracking vs quoted labour hours
  • Customer booking log and follow-up tracker
  • GST-compliant invoice log with overdue flags
  • Supplier price tracking for accurate quoting

What you stop losing every year

Based on a typical workshop with 2–6 bays. Estimates using average automotive admin benchmarks, ABS wage data and common parts/billing patterns. Your numbers will depend on job volume and current processes.

$18k
~10 hrs/week on manual job card entry, status updates and invoice creation at ~$32/hr
$11k
Consumables, labour extras and waiting time billed inconsistently or missed entirely per job
$9k
Duplicate parts orders and emergency freight from not knowing current stock levels
~$38k
Estimated total annual exposure vs a $1,200–$2,000 one-off build

Agriculture & Rural

Seasonal crews, equipment that needs servicing yesterday, chemical compliance records kept on paper, and supplier invoices that are never quite right. I build systems that work in the real conditions of a rural operation — including offline.

  • Seasonal workforce rostering and timesheet management
  • Equipment service logs and maintenance scheduling
  • Chemical use, spray records and compliance registers
  • Supplier purchase order and invoice tracking
  • Paddock and crop activity records
  • Export-ready reporting for compliance audits

What you stop losing every year

Based on a typical mid-size rural operation with seasonal crew. Compliance cost estimates referenced from AgForce and DAFF guidelines. Equipment and supplier figures are indicative — your actual exposure depends on fleet size and spend.

$20k
Estimated compliance exposure from incomplete spray, chemical or crew records — fines and remediation costs
$14k
Unplanned equipment downtime from missed service schedules — lost productivity during critical seasonal windows
$10k
Supplier invoice discrepancies with no PO system to verify deliveries and pricing against
~$44k
Estimated total annual exposure vs a $1,200–$2,000 one-off build

Sound familiar?

The admin problems
killing your week

📄

Invoices that don't match

Your supplier or subbie invoices come in differently every time. Someone has to decode them manually before anything gets processed.

💰

No live job costing

You find out a job went over budget when it's already done. No way to see labour, materials and costs against your quote in real time.

📋

Billing gaps everywhere

Extras, waiting time, variations — charged verbally on site, never logged properly, never invoiced. Money you've earned that never arrives.

📈

Price tracking is guesswork

Supplier prices changing constantly. You're quoting from memory or old spreadsheets and absorbing the difference when you win the job.

🔄

Double entry everywhere

The same information lives in three different places — spreadsheet, email and accounting software. Someone manually copies it between all three.

🗂️

Onboarding done manually

Every new subbie or supplier means chasing the same docs — ABN, insurance, bank details — manually, every time, with no organised record.

📱

Updates lost in chat

Job progress reported via WhatsApp. No structured record. No way to find what was said when something goes wrong three months later.

⏱️

Hours on admin per week

You started a business to do the work, not fill in spreadsheets. But every week, hours disappear into admin that could be automated.

What I build

Fixed prices.
No surprises.

Start with Google Sheets or Excel automation — no extra software, no subscriptions. When your business is ready to grow into a full custom platform, that system handles everything internally: invoicing, job tracking, inventory, contracts and financial reporting. One platform. Nothing else needed.

01 — Starter

Quick Fix

From $400

One specific admin problem, solved cleanly. Perfect if you know exactly what's broken and want it fixed fast without a big outlay.

  • Single sheet, form or tracker build
  • Subbie or supplier register
  • Basic job log or timesheet
  • Simple reporting template
  • Walkthrough and handover included
  • Delivered in 1–2 business days
Most popular

02 — Standard

Admin System Build

From $1,200

A complete custom system covering multiple parts of your admin — job tracking, invoicing, procurement, variations, subbie management. Scoped to your workflow.

  • Multi-sheet Google Sheets or Excel build
  • Google Forms integration for data capture
  • Automated alerts and notifications
  • Dashboard summary and reporting tab
  • Variation or progress claim tracking
  • Full walkthrough and training session

03 — Complex

Full Automation Build

From $3,500

End-to-end automation for multi-step workflows — invoice standardisation, job cost tracking, procurement systems, or any process with multiple moving parts across your team.

  • Invoice standardisation across subbie network
  • Live job cost tracking vs quoted budget
  • Power Query or Apps Script automation
  • Automated data capture and validation
  • Error flagging and exception handling
  • Testing, handover and training session

04 — Ongoing

Monthly Retainer

From $150/month

After your system is set up, I stay on as your automation support. New staff, tweaks needed, new automations required — instead of starting from scratch each time, you've got me on call for a flat monthly fee. At $150–$300/month it's the easiest decision most clients make after seeing what I build.

  • Monthly system check-in call
  • Tweaks, updates and additions
  • Priority phone and email support
  • New subbie, supplier or staff additions
  • First option on any new project work
  • 3-month minimum, cancel any time after

05 — Enterprise

Custom Platform Build

Pricing from $8,000 — custom quote required

When your business has grown past what a spreadsheet can do, I build a full custom operations platform — jobs, invoicing, inventory, contracts, staff portals and client management all under one roof. No Xero. No MYOB. No subscription juggling. Everything your business needs to run, quote, track and invoice — built into one system that's yours.

What this replaces — and what it costs to run

This platform is designed to replace Xero, MYOB, your job management tool, your invoicing software and your inventory system — everything under one roof with no per-module subscription fees. Instead of paying $80–$300/month across 4–6 separate tools, you pay a single infrastructure cost of typically $30–$80/month to keep the platform hosted and running. That covers your database, cloud hosting and backups — passed through at cost with no markup. The exact figure is confirmed in your quote before you commit to anything.

  • Full custom operations platform — all modules
  • Your branding, fields and workflow logic
  • Built-in GST invoicing, payment tracking and financial reporting — no Xero or MYOB needed
  • Staff portal and client-facing access
  • Data migration from existing spreadsheets
  • Replaces Xero, MYOB and job management tools — everything in one platform
  • Cloud hosting from ~$30–$80/month — replaces $80–$300/month across separate subscriptions
  • Book a free discovery call to scope your build →

Who I work with

Built for the people
who actually do the work.

If you're running a business with a small team, more admin than you can handle, and systems that were never properly set up — this is for you.

🏗️

Builders & Subbies

Concreters, form workers, tilers, small builders. Managing subbies and drowning in non-uniform invoices, variations and procurement paperwork.

🚛

Transport Operators

Freight and logistics businesses still running on paper run sheets, losing waiting time billing, and spending too long on admin at the end of every week.

🔧

Workshop Owners

Auto workshops tracking jobs across multiple spreadsheets, losing parts, and invoicing days after the work is done. One system fixes all three.

🌾

Rural Operations

Agricultural businesses with seasonal crews, equipment compliance, and paper-based records that create audit risk and unnecessary admin load.

📊

Bookkeepers

Tired of reconciling messy invoices for trade clients every month. I fix the upstream problem so your month-end is clean before it lands on your desk.

🏠

Family Businesses

Great at the work. Admin was never properly set up. The person who knows how everything works is about to retire. Let's document and automate it before that happens.

How it works

Simple. Fast. No surprises.

1

Free audit call

30 minutes. I map your workflow, find the gaps, and give you an honest assessment of what it's costing you — and what would fix it.

2

Fixed price quote

Clear scope, fixed price, realistic timeline. You know exactly what you're getting before you spend a dollar. No vague estimates.

3

I build it

Quick Fix in 48 hours. Standard builds in 3–5 days. Full automation builds in 1–2 weeks. You see progress throughout — no black box.

4

Handover & done

Full walkthrough with your team. Training included. You own everything I build — no vendor lock-in, no ongoing software costs.

About Tayla

7 years inside
industry. Not a
tech outsider.

I'm not a generic tech freelancer who learned procurement from a YouTube video. I've spent 7 years working inside industries where getting admin wrong costs real money — marine manufacturing, construction purchasing, and large-scale residential building. That's where I learned what actually breaks down, and exactly how to fix it.

  • Maritimo 2 years in procurement at Maritimo Yachts — managing parts, suppliers and purchasing workflows for high-specification marine manufacturing on the Gold Coast. Precision environments with zero tolerance for admin errors.
  • Construction 1 year across various purchasing roles in the construction industry — hands-on experience with subcontractor management, PO processing and supplier procurement across active building projects.
  • Coral Homes 4 years in the procurement team at Coral Homes — one of Queensland's largest residential builders. Building live automation systems for supplier networks, subcontractor invoicing and construction admin across active projects at scale.
  • Now Founder of True Growth Data — taking everything I learned inside these businesses and building the systems I wished existed when I was working in them.
  • Tools Google Sheets, Google Forms, Microsoft Excel with Power Query and Apps Script. No extra software costs for clients — just tools your team already uses, made to actually work.
True Growth Data

I've sat in the procurement seat at a luxury yacht manufacturer and one of Queensland's biggest home builders. I know what it looks like when admin systems are broken from the inside — and I know exactly what it takes to fix them. That's a different conversation to what you'll have with someone who only knows software.

— Tayla Chard, True Growth Data

Get in touch

Let's talk about
your admin.

Start with a free 30-minute audit call. No obligation — just an honest look at where your time is going, what it's costing you, and what can be fixed.

📞
✉️
📍

Location

Gold Coast, QLD — servicing all of SE Queensland

⏱

Response time

Within 4 business hours

30-day money-back guarantee. If I don't deliver exactly what I scoped and quoted, you get a full refund. I've never had to honour it — but it's there if you need it.

Stop losing time and money
to broken admin systems.

Book a free 30-minute audit and find out exactly what your current workflow is costing you — and what would fix it.

Book Free Audit Call 0438 419 968